Downloads: 3 | Views: 187 | Weekly Hits: ⮙1 | Monthly Hits: ⮙1

Informative Article | Engineering Science | India | Volume 12 Issue 9, September 2023 | Popularity: 4.9 / 10

Rate This Article!      

Streamlining I-9 Compliance: A Customized Approach for Efficient Employment Verification in High-Turnover Industries Using HCM Systems and Third-Party I-9 Service Providers

Shweta Pandey

Abstract: The Form I-9, officially known as Employment Eligibility Verification, is a crucial document used by U. S. employers to confirm the identity and legal authorization of all new hires. This form has been mandatory for all U. S. employers, regardless of company size, for any employee hired after November 6th, 1986. Non-compliance in completing and retaining Form I-9 can lead to substantial penalties. To address these legal requirements, modern cloud-based Human Capital Management (HCM) systems offer built-in functionalities to initiate, process, and maintain I-9 documentation for future audits. These systems typically include self-service options for new hires to complete the Form I-9, approval features for I-9 administrators, and seamless integration with E-Verify for employment eligibility verification. While these HCM solutions are generally effective in standard hiring scenarios, such as pre-planned recruitment where I-9 administrators are designated, they exhibit limitations in specific circumstances. This is particularly evident in industries such as Media, Retail, Hospitality, and Construction, where seasonal or short-term hires are common, and candidates are often selected on the spot during events. In such cases, standard HCM functionalities may not suffice for managing the I-9 process efficiently. This article explores the customization of business process workflows, questionnaires, and integration methodologies necessary to create a robust solution for handling employment verification for short-term hires during events, particularly in media and retail industries. Additionally, the paper discusses specific tools and functionalities within the Workday platform that support this tailored solution, thereby improving the employment verification process and ensuring compliance with legal requirements.

Keywords: Human Capital Management, Form I-9, Employment Eligibility Verification, Questionnaire, Software as a Service (SaaS), I-9 Administrator

Edition: Volume 12 Issue 9, September 2023

Pages: 2208 - 2213

DOI: https://www.doi.org/10.21275/SR24829152713

Make Sure to Disable the Pop-Up Blocker of Web Browser

Click to Cite this Article

Similar Articles